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Engaging an Adjudicator

A useful guide on how to formally engage the services of an adjudicator at your festival.

Equal Opportunities Policy

This is the Federation's policy on Equal Opportunities.

Festival Code of Current Good Practice

The Federation's Code of Current Good Practice which all Federation Festivals should adhere to when operating their festivals.

GDPR - A Guide for Festivals

An overview of GDPR (General Data Protection Regulation) in a festival context with steps to take to ensure your festival is GDPR compliant

Guidance for Checking DBS Forms

This is a guide for DBS officers who are checking completed DBS forms and associated ID documentation.

Guidelines for Online/Virtual Festivals and Adjudication

Issue 3 updated 21st April 2021.

Guidelines for Recording Adjudications at Virtual Festivals

Guidelines for sharing recorded adjudications at virtual festivals.

How To Manage Festival Entries

A helpful guide to planning and managing entries to your festival

How to Programme A Festival

A handy guide of areas to consider when planning your festival programme.

How To Steward A Festival

A useful guide to stewarding a festival including the different stewards and their role in running a successful event.

Investments for Festivals

A introductory guide to investments for your festival

Key Insurance Information for 2020 Policy

This document provides an overview of the key elements of the insurance policy and obligations contained with it. This should be considered by festivals before purchasing the insurance cover.

Long Service Awards Nomination Form

Long Service Awards Nomination Form for Festivals to acknowledge volunteer service to the festival movement.

Managing Accompanists at Festivals

A useful guide to working with accompanists at your festival.

Online Meetings & Governing Documents

Guidance and advice in relation to updating governing bodies, specifically in relation to allowing online meetings.

Online Safety Policy

This is the Federation's policy on Online Safety.

Photography & Filming at Festivals

A guide to good practice when managing photography and filming at your festival.

Policy on the Handling and Storage of Information

Personalise this for your organisation and pass it on to anyone who is being DBS checked. This is to inform them of what happens to their private information and they must receive a copy of this document from you.

Policy on the Recruitment of Ex-Offenders

The Federation's policy on the recruitment of ex-offenders

Policy on the Rehabilitation of Ex-Offenders

Personalise this for your festival. You need to have a policy and a copy must be passed to anyone you are DBS checking. They have a right to know what you will do if information comes back on their form and you have to make a decision whether to employ them or not. This also applies to volunteers.

Recruiting Festival Volunteers

This provides a guide to recruiting volunteers to your festival and what you need to think about when doing this.

Recruitment Form 1: Volunteer Application Form

This must be completed by ALL who work for with you, whether or not they need a DBS check.

Recruitment Form 2: Self Certification Form

To be completed by people who require a DBS check as part of their role.

Risk Assessments

A guide to the completing risk assessments and the importance of these when planning and managing your festival.

Sri Lanka - Recommended Fees, Terms and Conditions

This document provides our recommended Fees, Terms and Conditions for use when working at our member festivals in Sri Lanka.

Template Privacy Notice

A template for a Privacy Notice which can be used as a guide when putting together a Privacy Notice for your festival.

The Adjudicator at the Festival

A guide to working with your adjudicator during your festival sessions.

The Festival Organiser's Diary

An overview to help plan and organise your festival year

Timing for Festival Classes - Information Sheet

Suggested timings for classes, including the guidance for the timing for Dance classes issued by All England Dance.

Undertakings List for Adjudicators and Accompanists 2019

This is a list of Federation festivals undertaken in 2019 as notified to us by Federation Adjudicators and Accompanists. The document lists Federation festivals only.