Resources | The British and International Federation of Festivals

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Downloadable resources are accessible to members only. The resources listed here only offer a preview of the documents we offer. If you are already a member, please login to access this content. If you are interested in becoming a member, click here.

Policy on the Rehabilitation of Ex-Offenders

Personalise this document for your festival. You need to have a policy and a copy must be passed to anyone you are DBS checking. They have a right to know what you will do if information comes back on their form and you have to make a decision whether to employ them or not. This also applies to volunteers.

Privacy Policy

BIFF's Privacy Policy outlining how we process personal data.

Programming a festival and timing classes

A handy guide of areas to consider when planning your festival programme and suggested timings for classes, including the guidance for the timing for Dance classes issued by All England Dance.

QR Code - Descriptors and Criteria

QR code to the Descriptors and Criteria for the new marking scheme rolled out on 1st April 2024. This can be copied and pasted into festival programmes or used on festival websites as an easy way to access the Descriptors and Criteria.

Recruiting Festival Volunteers

This document provides a guide to recruiting volunteers to your festival and what you need to think about when doing this.

Recruitment Form 1: Volunteer Application Form

This must be completed by ALL who work for with you, whether or not they need a DBS check.

Recruitment Form 2: Self Certification Form

To be completed by people who require a DBS check as part of their role.

Risk Assessments

BIFF guidance to risk assessments.

Rules & Byelaws

This document is our amended Rules & Byelaws to reflect the changes proposed in our Organisational Restructure Proposal 2024/2025. The new additions or amendments are flagged in red text.

S&D Session - Board Set Texts - Rebecca Vines

“Time gallops withal” This interactive session looked at how to retain standards and expectations in the modern world. This session explored: • Hip hop, rap and performance poetry in the syllabus. • Post- 2000 poets and playwrights. • What makes a good adjudicator: best practice refresher. • Bums on seats: keeping Shakespeare relevant in the digital age.

S&D Session - Poetry Recommendations - Rebecca Vines

S&D Session - Protected Characteristics - Rebecca Vines

S&D Session - Pub Quiz - Rebecca Vines

Social Media - Chris Blurton

Chris Blurton, BIFF Vice Chair, explores the need for adjudicators and festivals to create a new culture around the use of social media as a marketing tool.

Social Media Best Practices - Sophia Melvin

Sophie Melvin, Head of Marketing & PR at Kode production studio outlined how to use social media and other technology more effectively to promote the festival movement and to increase visibility. This session included a look at safeguarding issues in relation to social media and filming, how adjudicators tackle self-promotion online and how to raise the visibility of BIFF as an organisation.

Social Media Posters

To help us to increase the visibility of BIFF on social media, we have created three posters for festivals to use in their festival programmes and share on social media, should you wish to do so.

Sri Lanka - Recommended Fees, Terms and Conditions

This document provides our recommended Fees, Terms and Conditions for use when working at our member festivals in Sri Lanka.

Successful approaches to fundraising, sponsorship and strategic partnerships - Annette Brown

Successful approaches in relation to fundraising, sponsorship and creating effective partnerships.

Template Privacy Notice

A template for a Privacy Notice which can be used as a guide when putting together a Privacy Notice for your festival.

The Adjudicator at the Festival

A guide to working with your adjudicator during your festival sessions.

Volunteers & Recruitment

Presentation given an insight into who volunteers, how they volunteer, why they volunteer, how to create appealing volunteer opportunities and recruit new volunteers.