Hello everyone. I hope you are all staying safe in these very difficult and unusual times.
We are really looking forward running Wirral Festival of Music, Speech and Drama 2021.
We desperately need to replace our current Music Secretary. She is fortunately staying on the committee to support whoever takes on the role. If we don't replace her it is highly likely that we won't be able to run the Music side of the festival next year. I am sure like me you would be devastated.
We had a bumper lot of entries this year so it is clear that there is much interest in the Arts. We are also keen for the festival to run far beyond its 71st year! We are a small and very friendly committee and are passionate about providing opportunites for adults and children alike to take part in Music, Speech and Drama in a friendly and supportive environment. We will provide the new Music Secretary with as much support as they need.
The main aspects of the Job Role for the Music Secretary is below. Please email me for further information firstname.lastname@example.org
Thanks very much Caitlin Edwards (Chair)
Music Secretary Job Role
1) Receive entries until the closing date, January 31st
2) Time the total entries and assign them to classes in specific rooms and specific times. This needs a helper
3) Get this timetable on the website
4) Notify adjudicators of the timetable, espeically if they are needed for more or fewer sessions than expected.
5) Notify entrants of the timetable even though it is on the website
6) Inform the school of requirements
7) Take the entry folders to person doing program.
8) Sort accompanists' music and deliver it to them
9) Arrange volunteers for each session
10) Compile a grid of times of band and choir classes for helpers at their sessions
11) Check that there are enough adjudication sheets and certificates.
12) Prepare folders for the adjudicators' clerks with all class details
13) Thank adjudicators, accompanists and helpers post festival by email.
14) Engage adjudicators for next year, and prepare the syllabus to circulate in September.
The South Glamorgan Festival for Young Musicians is looking for more volunteers to join it’s team of stewards and secretaries for the festival weekend in Cardiff 16th - 17th May 2020!
The festival would not be possible without the invaluable work of our volunteers who ensure that all the classes run smoothly.
If you are interested in helping out, you wouldn’t need to be available for the whole weekend. A few hours of your time would be an enormous help and there will be plenty of beverages and snacks.
If you are interested in volunteering with us, please email Grace our volunteer coordinator email@example.com. We would be thrilled to hear from you!
About the Festival
The SGFYM is a music festival held in Cardiff, offering performance and competition opportunities to young musicians from Cardiff and South Wales up to the age of 23.
The aim of the festival is to foster musical excellence by providing a friendly and encouraging environment to gain performance experience. Entrants have the option to participate in non-competitive classes. Medals and trophies are awarded and all entrants receive a written, professional assessment.
Role of the Steward
Stewards play a key role in welcoming entrants, families/friends and in ensuring that the registration process works well. By working together Stewards and Secretaries ensure the smooth running of the class.
List of responsibilities:
- Register the arrival of each entrant and check they have a spare-copy of their music
- Offer general assistance that may be required
- Check that the official accompanist is present when needed and handle last minute requests for accompaniment
- Ensure noise level is kept to a minimum and no one enters the room during performances
- Ensure that no video or audio recording equipment is used
- Ensure that trophy winners complete and sign trophy receipt forms
Role of the Secretary
The secretary occupies a lead role in ensuring effective functioning of the class, providing support to and liaising with the adjudicator and ensuring the class runs to time.
List of responsibilities:
- Announce the start of the class and read out some health & safety items which will provided on a prompt sheet
- Call the entrants for performance and check with the steward for any possible changes in running order
- Ensure the adjudicator is in a comfortable position within the room and has something to write with
- Prepare adjudication sheets with performers’ names and ensure that these are in the correct order
- Check that you have sufficient medals and the correct trophies
- Record trophy and special medal winners
- Keep the class running to time
- While the adjudicator is reaching a final decision, read through the end of class prompt sheet
- At the end of the class, hand out the adjudication sheets and original music
The Royal Wootton Bassett Arts Festival has a variety of volunteer opportunities available including: Adjudicator's Assistant (Scribe), Door Sitting (ensuring people do not come into the performance room during a performance, Receptionist (greeting the public, selling tickets and programmes, cafe assistant (selling food and drink to the public), Certificate Desk (distributing certificates to the public). We are a lively, fun and welcoming festival which makes volunteering fun whatever your motivation to join us but if you are looking for work experience we are very happy to provide a personal reference which we have done for volunteers in the past.
Speech and Drama Secretary
A Speech and Drama Volunteer is required to run the Speech and Drama Section of the Festival
Training and assistance will be provided by the outgoing Secretary who will be retiring.
For more information, please contact:
The Speech and Drama Secretary at firstname.lastname@example.org
The General Secretary at email@example.com
The Chairperson at firstname.lastname@example.org
Springboard takes place on every weekend in March. It involves theatrical performers and musicians, and relies on a team of volunteer stewards and café servers to make the Festival go with a swing.
Take a look at www.springboardfestival.co.uk and if you would like to spend a few hours helping out at our warm and friendly Festival, do get in by emailing email@example.com. Volunteers will be required to sign a disclosure form and provide the names of two character referees.